- Multi-facility, multi-department patient scheduling
- Enterprise allows for unlimited number of departments and modalities - scaleable
- Connects with MPI or EMPI for patient demographics - HL7
- Facility / Department / Room - Modality unique I.D.s built into Enterprise
- Ability to schedule multiple appointments across departments in one scheduling episode
- Ability to conduct on-line Insurance Verification at the point of scheduling
- Departments can choose their own scheduling screens
- User defined "Required" data fields for capturing data when scheduling by department
- Customized printed schedules provided for each department
- Patient Charging rules by department.
- Custom data validation rules by department
- Separate statistical reporting for each department
- Separate patient tracking, "white-board" by department
- Inventory control by department and storage location
- Patient tracking by department
- Equipment tracking by department
- Ability for HL7 Communication to RIS/RMS/PAC systems. Care Tracker interfaces utilize the HL7 standard. This allows us to interface with your existing HIS systems; Mckesson, Cerner, PBAR, Pulse, Meditech, Siemens, or others. We make interfacing work without putting the work on you.
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- HL-7 interface to the ADT system(s)
- Insurance Information by Case
- Insurance Verification at the point of scheduling
- Insurance Verification Reporting by date of service or date scheduled
- Patient Cost Accounting
- Procedure Cost Reporting by Payer
- Line item inventory usage by case
- HL7 interface to Materials Management system
- Line item charge capture by case - Procedure / Materials / Time
- HL7 interface to patient billing system(s)
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- Complex surgery scheduling
- Robust preference card tools
- Automatic Preference Card Assignment
- Charge by exception
- Detailed statistical reporting
- OR Log / PACU Log / Implant Log
- Staff Assignment & Reporting
- Patient Tracking
- Equipment Tracking
- Conflict Checking - Room, Time, Patient, Physician, Anesthetist, Equipment, Labor
- Inventory Control
- Procedural Costing w/ labor and inventory components
- Block, Modified Block & First Available scheduling & reporting
- Turn Time Reports
- Room Utilization Reports
- Infection Control Reports
- Electronic Peri-Operative Nurses Notes
- Standard Report Library and Surgery Department - 80+ reports - Text & Graphic form
- YTD reports by month compare to "this month" previous year
- Custom Report generation through off the shelf report writer
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- Administrative reports designed for CFO / COO / Controller to track the big picture.
- More than 150 Standard Reports
- "Report Master" provides one time date range & department entry for 60+ reports
- All Reports may be "filtered" by any data element for custom query
- Reports are available in text and graphic form,
- Robust graphing capability within the application
- Export reports to Microsoft Word, Excel or Adobe PDF with the click of a mouse.
- Built-In data dictionary allows super users to view database tables, fields and field types.
- Ability to create custom reports with an off-the-shelf report writer
- Report preview capability built-in
- YTD reports compare current year data against previous year data by month
- Exception reports for data outside of user defined "norms"
- User Defined Field Reporting help you report your custom fields
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- Designed to meet the scheduling needs of the complex healthcare industry
- Patient-centric design streamlines the patients’ care path & eliminates conflicts
- Minimize phone time with the ability to quickly schedule in 2 minutes or less
- Enables the Hospital to maximize your resources and minimize delays
- Easy to use screen design and workflow
- Schedules your entire enterprise not just selected areas
- User definable grid allows for easy viewing with user-definable colors assignments
- Users can access multiple views including daily, weekly and monthly
- Descriptive real-time conflict warnings during scheduling help you select times that will provide a conflict free schedule
- Conflict checking for Surgeons, Patient, Anesthesiologists, Equipment, Pooled-labor, Contra-Indicators, Adverse Effects, and block membership.
- Multiple choice conflict behavior to meet your scheduling needs
- Slot reservation during scheduling eliminates double booking into a time slot
- Procedure Activity alerts help track over scheduling of cases by surgeons
- System automatically checks surgeon privileges during the point of scheduling
- Schedule infinitely into the future
- Patient search by Name, MR#, SS#, D-O-B, Sex, and Account #
- HL7 Interface module to your ADT system
- Physician assignment with department stats
- Procedure searching by description, code, alias
- Historical time tracking by Physician and Procedure
- Physician privilege checking at point of scheduling
- Maximum procedure conflict by physician / room
- Scheduler instructions are automatically displayed
- Automatic preference card assignment ensures case readiness and charges
- Override automatic card assignment capability
- Past/Future Patient schedule is always available with selected patient
- User-Definable standardized phrase library help standardize your data collection
- Required Questions By Procedure help ensure that your cases go off as scheduled
- Integrated insurance verification via web technology to help ensure payment
- Unlimited insurance carrier assignment help meet your future data collection needs
- User Definable required fields make for easily expandable system
- Assigns a confirmation number for quick and efficient case recall and lookup
- Ensures that patient instructions are available at the time scheduling
- Schedule Case detail & Patient Demographic print out
- Use "Find-A-Time Slot" for Individual procedure or multiple procedures set
- "Find-A-Time Slot" feature can search individual day and/or specified date range
- Chose from multiple options presented from the "Find-A-Time Slot" feature
- Schedule recurring appointment (series) based on procedure rules
- View Grid by Patient, Procedure, Surgeon, Staff, and Equipment
- Ability to cancel case and track cancellations by reason, procedure or physician
- Easy grid navigation utilizing a point-n-click
- Use Drag-&-Drop to move cases between departments or within the same department
- Reorder cases in a room quickly and efficiently
- Swap one or more cases from one room to another
- Systems built-in "Wait-List" capability to helps schedule add-on cases
- Users can be given the ability to close rooms and display reason on the grid
- "Close room wizard" enables user to close multiple rooms over extended date range
- Recall cancelled cases file maintained for user definable time period
- Re-schedule a cancelled case from the recall list without re-entry of demographics
- Easily schedule emergency cases with minimal available information
- Ability to view any existing conflicts created by conflict overrides
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- Create recurring blocks by Physician, Specialty or User defined groups,
- Schedule blocks infinitely into the future,
- Track block utilization by physician, specialty or group,
- Blocked cases follow the Surgeon/Specialty/Group not room for reporting purposes,
- Automatic release unutilized block time by user defined parameter,
- Ability to manually release unutilized block time with a click of the mouse,
- Block re-sort capability enables user to re-order patient schedules within the block,
- Graphic view current block utilization on the grid,
- Block utilization reporting available in text and graph form,
- Ensure only authorized block members are scheduled in specified blocks.
- Block review provides future & historical reporting of block utilization.
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- Rules based scheduling makes it easy to schedule complex procedures
- Rules based scheduling simplifies the scheduling multiple procedure sets
- User definable procedure rules
- User defined contra-indications by procedure
- User definable rules by room
- User definable rules by department
- Rules by equipment
- Build and maintain procedure rules
- Prompts the Scheduler to ask pre-defined questions by procedure
- Provides Scheduler Instructions by procedure
- Provides patient instructions by procedure
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- Real-time, as data elements are entered
- Across all departments, rooms, modalities
- For all new cases and edited, (moved), cases
- By Patient
- By Physician
- By Anesthetist
- By Time
- By Room
- By Specialty Equipment
- By "Pooled Labor" requirements
- By Block membership
- By Adverse Effects (patient related)
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- Real-Time HL7 Patient billing interface
- Automatic time charge calculations
- Patient charge rules by department & procedure
- Electronic transfer reduces charging errors by eliminating manual entries
- System allows for separate charging criteria by department
- Charge by time and resource
- Charge by exception
- Charge by procedure
- Charge by a combination of procedure/resource
- Cost/charge calculator for automatic calculation of patient charge based item cost
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- Designed for bi-directional interfaces with your existing materials management system
- Assign inventory resources by departments and/or storage locations
- Storage locations and charging requirements by department
- Multiple look-ups (Hospital item #, Catalog #, Charge Code, Description, Local Description, UPN #, Manufacturer, etc.)
- Hospital Cost, Case factor and unit of usage fields ensure accurate cost allocation
- Ability to define as Medication or Solution for prompts in Nurse Notes
- Default preference card group allows for uniform preference card design
- Provides for local descriptions for departmental nomenclature
- Ability to graph resource utilization by 30,60,90,180 day usage
- Reports on tem utilization by department, procedure, physician, patient
- Tracking non-moving / slow moving items
- Chargeable and non-chargeable reporting
- Flag items for MDA Tracking
- Tracking Stock and Non-Stock items
- Implant flag automatically creates Implant Log report.
- Preference Card Assignment view displays all cards containing specific item
- Provides one-click access to find and replace module
- Utilization cross-tab report compares item usage by physician by procedure w/cost
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- Patient position instructions
- Skin preparation instructions
- Meds and Irrigations requirements
- Notes and care plan area
- Maintain cards by physician and procedure
- Utilizes the hospital inventory file for preference card creation
- Build individual cards quickly with the quick-add feature
- Copy cards to other physicians by name or disciplines
- Maintain cards by departments or share the same card across multiple departments
- Maintain both planned and have-available quantities
- User can directly access inventory item record from the preference card screen
- Global Find & Replace function to update preference cards w/ new items
- Easy to use Find & Replace by Doctor or Specialty
- Print listing of all preference cards by Doctor with line item count & cost
- Track Planned resource utilization versus actual utilization by department(s), selected date range and physician
- Print assigned preference card on demand by individual or date range
- Automatic Pick Sheet creation from preference card file
- Automatic preference card assignment by Doctor and procedure
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- Case Management dialog to easily access all cases
- Case times can be entered via keyboard on single keystroke
- Drop down selection list ensure easy and accurate data collection by your staff
- User definable patient status
- Multiple Procedures / Physicians by case
- Start/Stop times for all appointment and surgical events
- Staffing assignments/times for each staff member assigned to a case
- Surgical implant log built automatically as implant items are assigned to a case
- Implant log can be search on combination of fields to find all matching cases/patients
- "Coaster" assignment and tracking by patient
- Time tracking by, Holding, Room, Anesthesia, Surgeon, Procedure, and Recovery
- Provides automatic time charging by multiple time factors
- Users can add multiples physicians and procedures to cases
- Assign residents to cases and track resident activity
- Access patient demographics at any point
- Create user-defined fields
- Track critical elements such as ER, Callback, add-ons, biopsies, and complications
- Track multiple case delays and causes
- User can access inventory directly during case review
- User can "Swap" inventory items with simple right click during the case review
- Ability to assign additional resources and preference cards during case review
- Assign multiple time charges automatically
- Capture non-stock/special order items at the case review
- Maintain the implant record associated with the case
- Color-coded screen and icons allows for easy view ability and charge tracking
- Required fields ensure that your stats are accurate and available
- System prints details case summary and charge sheet
- Cancelled cases can automatically be stored for recall
- Cancel one or more recurring appointments from 1 screen
- Built-in white board with color-coding for easy case/patient tracking
- Procedure historical times automatically updated for each case
- Print case worksheets on demand or by selected date range
- Critical field validation ensures that MRN, account number and charge code meet facility standards
- System provides one-click graphing of room and block utilization at a click of the mouse
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- Detailed Staff set-up files,
- Staff may be assigned to work in one or more departments,
- Staff can be assigned to individual patient cases for tracking /reporting purposes,
- Staff may be assigned to one or more roles within a department,
- Detailed staff utilization reporting by date range, department, case and role,
- Visually view staff case assignment on grid
- Printed staff assignments reports ordered by room/modality or staff name
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- Patient locator allows the user to quick find all scheduled appointments for a patient over multiple departments.
- Broad Patient search capabilities
- Allergies and Reactions stored by Patient
- Employment information by patient
- Detailed Insurance information by patient
- Historical and future case reporting by patient
- Patient Nurse Notes stored by episode of care
- Update and modify scheduled case information right from the patient locator
- System tracks VIP patients and displays them with distinctive icons for easy view ability
- HL-7 Interface to your ADT system keeps your patient demographics always up-to-date
- Print patient schedules that shows their appointment over multiple departments
- Users can easily view and track insurance verification and patient status
- Insurance verification dialog allows access to web services
- Scheduled case demographics sheets can be automatically printed at the time scheduling
- Scheduled case demographics automatically printed when a case is moved, edited or cancelled
- Case modifications can automatically be sent to admissions
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